The process of shipping your car overseas can be exciting. When you have lots of things to think about, for example choosing a shipping company and ensuring that your car is packed and ready to go, one thing that should never be overlooked is documentation. The relevant papers will ensure your car clears customs, reaches its destination safely, and avoids delays or fees.
We will explain essential documents needed for global car shipping in this article. Whether you’re a first-time shipper or are familiar with the process, these documents will make your job easier and smoother.
Bill of Lading (BOL)
The bill of lading is a vital document in shipping and moving vehicles internationally. Essentially, it is a receipt for the particular vehicle that you are using, which is also a contract between the shipper (you).
This paper describes.
Locations for pick up and drop.
The state of the automobile when the shipping took place.
The shipping process’s terms and conditions.
At times, a non-negotiable Bill of Lading can be issued, which means that only a person named in the document may claim the vehicle at the destination. Essential for tracking your vehicle and completing the delivery, this document must be ready.
Ownership Evidence
The authorities want of proof of ownership on the car being shipped. Documents which are acceptable as proof of ownership are.
Certificate of ownership, which means the first title or registration document to prove that you are the owner of the vehicle.
In some cases, a registration certificate from the local motor vehicle department may be sufficient.
It is important to match the name on the documents with the shipping details. Otherwise, the shipment will be delayed.
Passport along with ID
If you are shipping the vehicle for yourself, you’ll need to provide a passport and a government-issued ID. For non-resident exporters, it is crucial to check the identity of the shipper and avoid frauds.
Apart from the passport, some shipping company may be asking a They are going to ask paper like the driver’s license to check your identity to grant you permission to ship.
Customs Declaration Forms
One of the major steps in international car shipping is customs clearance. Your vehicle must comply with the customs regulations of the country you are entering for it to gain entry.
Generally, a verified customs declaration form is asked by the customs. This document details your vehicle to help customs determine if your vehicle is eligible to cross into Canada. These are the common documents for clearance.
You need the export declaration form to inform customs that you’re sending a vehicle out of the country.
Import Declaration Form – This is the document that declares your car for import at the destination port.
The forms will have information regarding the make, model, year of manufacturing and value of the car. Make sure to look at the regulations in the country you are shipping to – some countries have stringent emission rules, or have added fees.
Insurance of documents
Essential for International Car Shipping: Proper Insurance Coverage Companies that ship cars overseas usually provide insurance for the process. The varied types and quantum of coverage depend on the company and the value of your car.
As you arrange your shipment, you will have to.
If you have insurance already, proof of insurance must be provided.
If it isn’t includ, get shipping insurance. It is very important that you select this cover for peace-of-mind knowing that nothing will damage your vehicle.
Bear in mind that port-to-port shipping of your vehicle will expose it to more risks, so it is a good idea to get full coverage.
Certificate of Compliance for Emissions
The United States and countries from the European Union require certain emission standards for particular vehicles. Should your vehicle be transported to such a country, you must provide an Emissions Compliance Certificate.
This certification confirms your vehicle meets emissions standards of the country of destination. If you do not provide it, the entry delayed, and you may also have to pay penalties.
Report on Condition of Vehicle
Before we ship your vehicle, we will inspect it to verify its condition. The Vehicle Condition Report will lay out the conditioning presence of the car along with the pre-existing scratches and dents and damages.
This report will help protect you against any damage that takes place during transport. Having a detailed record of your car’s pre-shipping condition will help in avoiding arguments.
Before shipping your vehicle, it is good to take pictures of it as an extra precaution.
If appropriate, the authority of power
In certain situations, if a third-party is shipping on your behalf, you need to provide a Power of Attorney (POA). This document authorizes the designated party to act on your behalf for matters regarding shipping, customs clearance, delivery, etc.
This document can help in seamless processing when you can’t personally manage all the stages of the shipping.
Having the right documents will assist in the smooth processing of vehicles during shipment to a new destination without delay and additional costs. The main documents consist of Bill of Lading, proof of ownership, customs declarations form, insurance coverage etc.
It’s worth contacting a trusted international shipping provider like Carson Shipping to help you through that process and provide you with the documentation necessary to ensure your paperwork is all in order.
If you know what documents to prepare, you will not make a mistake and your vehicle will reach without hassle. Are you ready to ship your auto? Reach out to Carson Shipping today for help with your worldwide car shipping!
